Operations
Meeting Cost Calculator
Calculate the true cost of your meetings by attendee count, hourly rate, duration, and frequency.
Result
Meeting cost by cadence
The same meeting compounds quickly from one session to weekly, monthly, and yearly cost.
How to use it
- Enter attendee count, loaded hourly rate, meeting duration, and weekly frequency. Use a loaded rate that includes salary, benefits, and overhead so the meeting reflects real labor cost rather than cash wages alone.
- Read cost per meeting, cost per minute, and the weekly, monthly, and yearly rollups. A meeting with 8 people at $80 per hour for 60 minutes costs about $640 every time it happens, which compounds quickly when it repeats weekly.
- Use the yearly cost to decide whether the meeting earns its place. Any recurring meeting costing five figures per year should have a clear decision purpose, owner, and output, not just status theater.
- Reduce cost with the lever that hurts least: cut attendee count, shorten duration from 60 to 30 minutes, or move updates async. If a recurring meeting costs more annually than a meaningful software subscription or a part-time contractor task, redesign the workflow.
- Re-run when team size, meeting cadence, or pay mix changes. Track yearly meeting cost by meeting type so expensive rituals are challenged with the same rigor as other operating expenses.
Questions people usually ask
What hourly rate should I use?
Use an average loaded rate that includes salary, benefits, and overhead. If attendees have different rates, use a weighted average.
Should I count all meeting types?
This works best for recurring meetings (standups, reviews, planning sessions). One-off meetings are harder to pattern.
Why does this matter?
It's easy to dismiss a 1-hour meeting as 'free,' but with 5 people at $50/hr, that's $250. This tool makes the cost visible.
How do I reduce meeting costs?
Fewer attendees, shorter duration, or async-first communication all help. Sometimes a 15-minute meeting is better than 60.
Is this tool free and private to use?
Yes. AI Biz Hub tools are free, no-signup browser tools. Inputs stay in your browser unless you choose to share a URL.
Is this professional advice?
No. Outputs are business planning estimates — not legal, tax, or accounting advice.
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Use it from code
The same calculation as a JavaScript module you can import. It runs where you import it, with no request, key or rate limit.
import { compute } from "https://aibizhub.io/engines/meeting-cost-calculator.js";Input and output contract, TypeScript types and the guide for agents.